Eco-friendly PCOs and DMCs

Are you looking for a professional congress organizer (PCO) or a destination management company (DMC)? Here are some good tips for choosing the partner who will make your event eco-friendly.

Hopscotch Congrès - AFC 2016 , Paris © Hopscotch Congrès

Simple guidelines to follow

Opportunities for good environmental or social practices are present at every stage in the planning of an event. From conception (venue, facilities and equipment, positioning (market), transport, communication, etc.), to realization (events, selective sorting, catering, awareness-raising, facilities and equipment, etc.) and post event (reuse/value creation, donations, etc.), tools and labels are available to help you structure your eco-friendly approach.

Charters, standards, labelsSubjectEvaluation
ISO 20121International standard for event management. It requires the setting up of an event sustainability management system in the company.Environment
Social
Economic
In-depth audit
Green GlobeInternational certification. The structure must fulfil more than 50% of the 380 concrete and sector-specific criteria.Environment
Social
Economic
In-depth audit
PrestaddFrench label created by Synpase for entertainment and events companies.Environment
Social
Economic
Dossier studied by a judging panel
Other measuresNot specific to the events sector, so applicable to all: ISO 14001 (environment), ISO 9001 (quality), OHSAS 18001 (Health and Security), Diversity Label (non-discrimination), Global Compact (Social and Market), Label LUCIE (RSE (corporate social responsibility) initiative), Tourisme Green Impulse (reporting RSE), Tourisme & Handicap (accessibility of buildings, sites and facilities), Imprim’vert (printers), HQE / LEED / BREEAM (efficient buildings)…

Find the right partner to organize the event

Here are 7 vital questions to ask agencies to ensure that sustainability issues are taken into account:

1) Does your organization have a label or certification?

2) What are the sustainable development subjects that you work on?

3) Do you use any specific tools in your approach? Which ones?

4) Have you identified a specific strategy and /or a targeted action plan?

5) Who is in charge of these issues within your organization? Who are the main partners in your approach?

6) Do you ensure regular monitoring of sustainable development measures? If so, which particular aspects?

7) What are your references in eco-friendly events? What were your sustainable initiatives at these events?

Take inspiration from good, simple and virtuous practices

Here are some examples of initiatives by PCOs or DMCs during events:

  • Integration of environmental and social criteria into specifications for selecting partners.
  • Distribution of an awareness-raising leaflet to volunteers to give them precise information on eco-friendly actions to be adopted, sorting procedures and dedicated areas.
  • Selection of accommodation for delegates and the press in accordance with the public transport network; a bus and metro pass given to them for the duration of the event.
  • The furnishing of the room without a carpet, as it was for one-time use only, with rented green plants and cardboard stands that could be reused and recycled.
  • Going paper free for all documents related to the planning of an event.
  • Partnership with a supplier of reusable water bottles in order to serve delegates with tap water only, from non-disposable bottles.
  • Choice of reusable signage and badges, as well as sustainably-designed or fair-trade gifts.
  • After the seminar, selection of visits (recreational, cultural, relaxing, etc.) only to places respectful of the environment and/or with a social commitment.

Find other eco-friendly suppliers in Paris:

CONVENTION.PARISINFO.com / Eco-friendly event venues
CONVENTION.PARISINFO.com / Eco-friendly accommodation
CONVENTION.PARISINFO.com / Eco-friendly caterers
CONVENTION.PARISINFO.com / Eco-friendly transport
CONVENTION.PARISINFO.com/  Eco-friendly activities and entertainment

List of eco-friendly PCOs and DMCs


 

Hopschotch Congrès

Congress organizer (PCO)
  • Opéra - Grands Boulevards

Professional Congress Organizer (PCO) have, for 19 years, organized turnkey national and international congresses mainly in the......

MCI France

Congress organizer (PCO)
  • 92 - Hauts-de-Seine

Strategy, execution, innovation. As a true partner and advisor, MCI France assists medical and scientific communities in their......